What do and what you need to know if you need to close your school - planned or unplanned.
The decision to close a school or setting is taken by the Headteacher/Manager based on a risk assessment considering a number of factors:
conditions at the school/setting; and
the health and safety of staff and pupils.
Issues considered could include, but are not limited to, whether there is catering available; public transport services are running; the site is safe for pupils/staff and, if conditions worsen, will pupils/staff be able to return home safely.
If at all possible, the school/setting will remain open for as many children as possible. Schools/settings will do all they can to re-open as soon as appropriate.
If a school/setting has to close, information will be made available to parents/carers through the school's/settings normal communications channels (including their website) and radio stations.
Local Authority Emergency Contacts are available in our Emergency Contacts poster - attached.
Instructions for 'closing' and 'reopening' your school on the Dorset County Council GIS system are available in our Instructions for Schools Closure document - attached
Latest information on schools open status is on the Dorset for You/Closed Schools in Dorset page https://mapping.dorsetforyou.gov.uk/closedservices/Service/schools
The Department for Education website has further detail on how to manage your schools open status in a variety of emergency scenarios. https://www.gov.uk/guidance/emergencies-and-severe-weather-schools-and-early-years-settings.
This includes guidance on marking pupil attendance and what to do if limited numbers of staff are available.
If flooding has significantly affected your school or early years setting, you should contact DfE directly using firstname.lastname@example.org.
Early Years providers who have had to move to temporary premises should check to see if they need to register with Ofsted at their new premises.
Big freeze forecast – remember the school closure procedures
The weather is forecast to turn colder this weekend, with severe frosts overnight, and the possibility of snow. So, we thought it would be timely to remind you of the procedures for school closures.
Instructions for ‘closing’ and ‘reopening’ your school on the Dorset County Council GIS system:
1. Follow this URL to access the login page http://mapping.dorsetforyou.com/closedservices/admin (you can do this on any device with internet access including PCs and mobile phones).
2. Enter your username and password and click on the login button or hit 'enter'.
3. You will be presented with a list of services that you can edit – for headteachers this will just show schools.
4. When you click on ‘schools’ you will be presented with the name of your school.
5. If your school is open the green box alongside it will be selected. If you select the ‘closed’ box this will show your school as being closed. If you select ‘partially closed’ this will show your school as being partially closed. The school closure or partial closure will then be displayed on dorsetforyou.com. Ideally you should do this by 6.30am.
6. At 4 p.m. all closed schools will default back to open. If the school is closed on subsequent days you will need to CLOSE it again.
7. You can check the correct status is shown by logging out and going to http://mapping.dorsetforyou.com/closedservices.
Notifying the local media, particularly radio stations:
1. Schools will NO LONGER be required to notify local radio stations themselves.
2. Dorset County Council’s communications unit have notified the local media that the process has now changed and that they will find the DEFINITIVE list of closures on dorsetforyou.com.
3. You should notify parents that radio stations will still carry information about closures but that they can also access the information on http://mapping.dorsetforyou.com/closedservices.
If you have forgotten your username you can also use your registered username address to login. This is normally your ‘office@’ email address.
If you have forgotten your password follow the 'Forgotten your Password' link on the login form. This will then send a new password to the registered e-mail.
For questions about the GIS system, please call: 01305 224861 (07967 504716 in emergencies only).
For other queries regarding the school closure process please email: email@example.com or phone 01305 22 4995
Dorset Music Service - Service Level Agreement 2017/18
Please vies the Service Level Agreement when making a booking.
DBS Employment Check System
The DBS Employment Check System is currently experiencing an error with the security certificate. The DBS employment check system is hosted by Kent County Council, who have informed us that they are working to resolve the issue as a priority.
You can still use the site by selecting “continue to this site” through internet Explorer. The existing certificate is still applied so access to the site is secure.
New Advocacy and Independent Visitor Service launches in Dorset
It is important that we ensure that the views and wishes of children and young people are taken into account when key decisions about their lives are being made.
Advocacy provides independent one to one support for children and young people to make sure that their voices are heard when decisions are being made about them, or if they want to make a complaint.
If they are Looked After/Leaving Care, Children in Need, or involved in SEND transition assessments, mental capacity assessments or child protection processes – they may be entitled to the support of an independent advocate.
"My advocate helped me say the things I wanted to say but was too scared to…."
Independent visitors are trained volunteers who befriend and mentor a child or young person in care who has little or no contact with their birth parents and who would benefit from having an independent adult in their life. Whether it's trying a new activity, going out and about, or just being a listening ear, the independent visitor will be there for the long haul.
Independent visitors are highly valued by the young people as they are often the only person involved in their lives who are not paid to be there.
"She's like the aunty I never had ."
DCC now has a contract with Action for Children to provide both these independent services. The services are free for children and young people who meet the criteria
You can find out more and how to make a referral from their website.
Action for Children, Bournemouth Learning Centre, Bournemouth, BH10 4HG